Location: Amarillo, TX
Job Title: Prime Contract Specialist
Career Level From: Specialist
Career Level To: Senior Specialist
Organization: Pantex Prime Contracts (51073893)
Job Specialty: Contracts General
What You'll Do
Manages and administers PXD's Prime Contract with Department of Energy (DOE)/National Nuclear Security Administration (NNSA) Pantex Field Office (PFO) personnel on a day-to-day basis.
- General Contract Administration
- Facilitates site wide collaboration efforts to ensure comprehensive contractual responses
- Conducts briefings to ensure consistent improvement across the site regarding contractual understanding and compliance
- Regularly interfaces with both internal and external stakeholders
- Manages contract risks and develops plans to mitigate risk
- Using FAR principles, provides allowable costs guidance
- Assists individuals in completing forms and cover letters necessary for correspondence
- Writes, reviews and revises procedure and policy documents to plantwide review and use
- Submits formal requests to PFO for cost, scope, or schedule changes
- Coordinates resolution of issues related to requests, and tracks status of requests
- Assists managers at all levels in identifying their specific areas of responsibility within the Contract
- Organizational point of contact for Directives Program oversight
- Monitors new/revised laws, rules, regulations, directives, and standards
- Identifies and communicates changes to the appropriate Primary Technical Manager (PTM) for impact assessment where potential impacts to the Prime Contract are relevant
- Reviews Impact Assessments (IA) and Implementation Plans (IP), for completeness and accuracy which includes evaluation of cost, scope, performance, and/or schedule impact to the contract
- Reviews, coordinates, comments, and/or finalizes internal and external contractual correspondence
- Facilitates Prime Contract Modification Process
- Initiates/coordinates Contract Modification Assessments and tracks relevant Executive Management review and approval
- Posts approved contract modifications as a Conformed Prime Contract
- Monitors compliance with Prime Contract obligations
- Tracks and maintains the status of open issues related to the Prime Contract
- Assists in developing and implementing contract management tools aimed at improving the process
- Review of relevant Contract Management Processes
- Review and coordinate response for the Performance Evaluation Management Plan (PEMP)
- Review Request for Offsite Services (ROS)
- Strategic Partnership Project (SPP)
- Work for Other's (WFO) Purchase Orders
- Memorandum of Agreement (MOA)/Memorandum of Understanding (MOU)
- Work Authorizations
- Allowable Cost Determinations
- Maintain Contract records
- Provides training related to Prime Contract Management - Contracting Authority and Changes
- Assists in preparing and organizing materials for meetings, presentations, training sessions; draft correspondence and prepare reports as assigned
- Prepares and supports site Strategic Initiatives as assigned
Minimum Job Requirements
- Bachelor's degree: Minimum 5 years of relevant experience.
- Master's degree: Minimum 3 years of relevant experience.
- PhD
DOE Order 426.2A Requirements
Preferred Job Requirements - Capability to interface with Executive leadership internally and externally to resolve issues related to the Prime Contract.
- Exceptional formal and informal written communication skills for corresponding with DOE/NNSA Customer and Executive leadership.
- Manage/track status of work in progress to ensure due dates are met on time and all deliverables, approvals, and record updates are received and accounted as necessary.
- Requires the ability to multi-task and prioritize in a high throughput office setting while working with numerous groups and functional managers on various topics at any given time.
- Must be proficient in common Microsoft Office and Adobe software applications.
- Excellent interpersonal skills to interface with project team and functional management.
- Demonstrated analytical, organizational, oral, and written communication skills.
- Knowledge of policies and contracting philosophy and ability to interpret contract language.
- Experience or education in contract administration, negotiation of change orders, effective correspondence, and planning and scheduling.
- Change Management:
- Ability to track and identify changes in Word or Adobe Acrobat to provide Customer/SMEs with revisions to original documents.
- Track and capture changes impacting schedule, experience in documenting and incorporating the schedule baseline to ensure that associated impacts are captured.
- Provide examples of meeting/event organization and coordination.
- Previous relevant contract work experience is desired.
- Working knowledge of Federal Acquisition Regulations (FAR), DEAR, and applicable Agency Supplements as it relates to interpretation of regulations impacting the Prime Contract.
- Thorough understanding of Governmental Contracts and the flow-down of applicable clauses and requirements.
- Understanding of Government Cost Accounting Standards and how to apply that understanding to contract cost allowability determinations.
#JointheMission: Your Impact Starts Here
At Pantex, you won't just find a job—you’ll discover a career of purpose safeguarding national security through work performed nowhere else on Earth. We empower dedicated, innovative individuals like you to achieve their greatest impact surrounded by exceptional talent and limitless opportunities for professional growth.
When you #JointheMission, you choose a lifetime career where your commitment is genuinely valued and rewarded. At Pantex, we believe that extraordinary talent thrives when supported by a balanced life. Discover the flexibility that empowers you to excel, coupled with a benefits package designed for your total peace of mind from comprehensive health coverage and robust retirement planning, to opportunities for continuous learning through education reimbursement.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
Position may require entry into Materials Access Areas (MAA) and participation in the Human Reliability Program (HRP). If HRP is required, candidate must complete a counterintelligence-scope polygraph, pursuant to 10 Code of Federal Regulations (CFR) 709. Medical requirements may apply.
Pantex is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to random selection for drug testing without advance notification.
Pantex is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, religion, national origin, ancestry, genetic information, disability or veteran status.
