Location: Amarillo, TX
Job Title: General Administration Support
Career Level: Support
Organization: Organizational Development & Training (50998196)
Job Specialty: General Administration
What You'll Do
Key Responsibilities
- Manage and safeguard critical organizational documents, including sensitive and classified materials, through electronic conversion and secure record-keeping
- Coordinate and schedule a wide range of training classes and professional development activities for Organizational Development & Training (OD&T) personnel and visitors, managing all logistical aspects
- Ensure the accuracy of training qualifications and generate necessary reports to facilitate essential prerequisite classes and facility tours
- Provide comprehensive administrative support to multiple managers within the OD&T group, including managing calendars, scheduling travel, ordering supplies, and assisting with various operational needs
- Act as a key point of contact in various administrative functions and supporting management with complex reports and correspondence
- Track and analyze important metrics for the OD&T organization, contributing to strategic objectives and continuous improvement
Minimum Job Requirements
- High school diploma: Minimum 7 years of relevant experience.
- Associate degree: Minimum 4 years of relevant experience.
Department of Energy (DOE) Order 426.2A Requirements
Preferred Job Requirements
- Formal education in Business Administration, Office Management, or a related field
- 5 or more years of progressive administrative support experience in a fast-paced office environment, preferably within a government or highly regulated setting
- Experience handling sensitive or classified information with the utmost discretion and adherence to protocols
Technical Skills
- Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with electronic document management systems and records management best practices
- Experience with calendar management and scheduling software
Soft Skills & Attributes
- Exceptional organizational skills with a keen eye for detail and accuracy
- Strong written and verbal communication skills, with the ability to draft professional correspondence and reports
- Demonstrated ability to prioritize tasks effectively, and manage multiple demands
- A proactive and resourceful approach to problem-solving
- High level of discretion and integrity when handling confidential and sensitive information
- Ability to work collaboratively in a team environment and interact professionally with all levels of staff and visitors
#JointheMission: Your Impact Starts Here
At Pantex, you won't just find a job—you’ll discover a career of purpose safeguarding national security through work performed nowhere else on Earth. We empower dedicated, innovative individuals like you to achieve their greatest impact surrounded by exceptional talent and limitless opportunities for professional growth.
When you #JointheMission, you choose a lifetime career where your commitment is genuinely valued and rewarded. At Pantex, we believe that extraordinary talent thrives when supported by a balanced life. Discover the flexibility that empowers you to excel, coupled with a benefits package designed for your total peace of mind from comprehensive health coverage and robust retirement planning, to opportunities for continuous learning through education reimbursement.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
Position may require entry into Materials Access Areas (MAA) and participation in the Human Reliability Program (HRP). If HRP is required, candidate must complete a counterintelligence-scope polygraph, pursuant to 10 CFR 709. Medical requirements may apply.
Pantex is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to random selection for drug testing without advance notification.
Pantex is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, religion, national origin, ancestry, genetic information, disability or veteran status.
