Location: Oak Ridge, TN
Job Title: Mail Services Support
Career Level From: Senior Assistant
Career Level To: Support
Job Specialty: Document Control
What You'll Do
Job Duties
This position provides information/document management support for classified/unclassified organizational activities that include the handling of incoming/outgoing classifed mail, weapons procedures/drawings distributions and electronic files management, and documents and records conversion of different media types. This position will provide support as needed to Y-12 Mail Services, correspondence action tracking, forms, and other job duties as required. In addition, this position is responsible for the following:
- Ensure accuracy and attention to detail in regard to work processes.
- Multi-task and move easily between job tasks.
- Work closely and professionally with co-workers, site personnnel, and external customers.
- Follow and comply with established organizational, site, and enterprise procedures and regulatory requirements.
- Collect and analyze information.
- Create and maintain databases(s); create and maintain metrics.
- Handle and maintain classifed matter.
- Learn and demonstrate competency for different software packages as desired.
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch, dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- High school diploma: Minimum 4 years of relevant experience.
- OR Associate degree: Minimum 2 years of relevant experience.
- Ability to work independently and with minimal supervision. This position requires flexibility and job competency in performing/supporting multiple job functions.
- Excellent and demonstrated skills in the use of MS Outlook, Word, Excel, and the internet.
- Ability to comprehend and work compliantly with site/organizational procedures and governmental regulatory requirements that relate to information security requirements, mail management, and documents and records management processes.
- Good oral communication, interpersonal, and organizational skills to work closely and cooperatively with co-workers, site personnel, and external customers.
- Ability to gain a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy "Q" clearance is required.
Preferred Job Requirements
- Experience in utilizing specialized computing applications for managing configuration control and conversion of classified and unclassified documents and other media is highly desirable.
- Experience in utilizing an electronic records management system (i.e., Versatile) is desirable.
- Experience in establishing and successfully managing paper-based or electronic records systems, including a working knowledge of technical and non-technical documentation standards.
- Excellent skills in the use of MS Outlook, internet, and word processing, and experience with document conversion.
- Experience in utilizing specialized computing applications for managing configuration control of documents and other records.
- Experience in utilizing SAP is desirable.
- Ability to comprehend and understand site/organizational procedures that relate to project documents and records to ensure requirements are met.
- Good oral communication and interpersonal skills to work closely and cooperatively with groups in shared tasks that may have tight deadlines.
- Attention to detail.
- Ability to work independently and with minimal supervision.
Why Y-12?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a “designated position” identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.
