Location: Oak Ridge, TN
Job Title: Shift Administrative Assistant
Career Level: Support
Job Specialty: General Administration
What You'll Do
- Tracks and monitors the authorization of operations activities in support of the Shift Manager office in Manufacturing Facilities.
- Facilitates the Plan of the Day (POD) in accordance with results of the daily POD meetings conducted by the Shift Manager and the continual updating of facility information as requested by the Shift Manager, Shift Technical Advisor and Operations Manager.
- Maintains administration and data entry of the facility surveillance database and facilitates the distribution and tracking of surveillances.
- Facilitates Shift Manager or Shift Supervisor records maintenance in accordance with Conduct of Operations requirements including documentation of work start authorization, maintenance of facility logbooks, issuance of standing orders and required reading, and maintenance of supporting records for these programs.
- Develops and maintains information databases as required to track the flow of information through the Shift Manager or Shift Supervisor office, including maintenance and administration of the tagging, labeling, and posting program for the facility.
- Updates Issues Management system or TOPIC database for corrective actions assigned to the facility and requested by Shift Manager, Shift Technical Advisor and Operations Manager.
- Supports the Shift Manager office and may serve as principal point of contact for incoming communications when the Shift Manager is not present or is distracted by other duties.
- Supports the Shift Manager office to issue equipment necessary for access to facility areas, such as safety glasses, personal alarm devices, flashlights, etc. for restricted areas.
- Orders materials for office and for facility business as required.
- Supports management assessments and surveillances to assist the FOM staff with tasks associated with the safety basis, operating procedures, and Conduct of Operations.
- Performs other duties as requested by the Operations Manager or Shift Manager.
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security.
- Top-notch, dedicated colleagues.
- Generous pay and benefits with a stable organization.
- Career advancement and professional development programs.
- Work-life balance fostered through flexible work options and wellness initiatives.
Minimum Job Requirements
- High school diploma: Minimum 7 years of relevant experience.
- OR Associate's degree: Minimum 4 years of relevant experience.
Preferred Job Requirements
- Requires demonstrated ability to use word processing and database programs to manage ongoing work activities.
- Requires experience working with records management requirements and procedures.
- Requires good human relations skills and the ability to effectively communicate and interface with personnel from various organizations.
Why Y-12?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a “designated position” identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.
