Location: Pantex Plant,Amarillo, TX
Job Title: Executive Assistant to the President and General Manager
Career Level From: Lead Support
Career Level To: Lead Support
Organization: Office of the President (50000100)
Job Specialty: Administrative
What You'll Do
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive and high-level support to the Office of the President and General Manager. This role requires exceptional judgment, discretion, and the ability to manage complex administrative tasks with a high degree of independence
Key Responsibilities
- Executive Support & Stakeholder Management:
- Manage the President's complex and dynamic schedule, serving as the primary point of contact for all communications
- Plan and coordinate all business travel arrangements
- Proactively resolve scheduling conflicts, prioritize competing demands, and adapt swiftly to changing priorities
- Independently manage a wide variety of complex and time-sensitive administrative tasks
- Draft and prepare correspondence, reports, and other documents, often handling sensitive and confidential information
- Interact effectively and respectfully with board members, high-level stakeholders, and internal teams, representing the President's office with professionalism
- Possess political acumen, understanding when to prioritize calls
- Operational Management:
- Receive, screen, and redirect incoming communications, identifying and escalating priority items
- Organize and coordinate meetings, events, and programs, including conference calls
- Recommend, interpret, and implement company and internal administrative policies and procedures
- Manage special projects, conducting research and drafting initial reports on administrative matters
- Assist in monitoring project progress and budget statuses, developing administrative mechanisms to meet productivity, quality, and customer satisfaction goals
- Administrative & Team Collaboration:
- Ensure all work is completed in a timely, professional manner with meticulous attention to detail
- Collaborate directly with division and project team members
- May prepare budgeting, project scheduling, and statistical reports as required
- Assist in the selection of administrative personnel
- Perform other duties as assigned to ensure the smooth operation of administrative business functions
What You Can Expect
- Dynamic Environment: You will be at the heart of our operations, experiencing a fast-paced and ever-evolving work environment that requires agility and quick thinking
- Significant Impact: Your contributions will directly enable the President & General Manager to focus on strategic initiatives, playing a critical role in the company's success
- High-Level Exposure: You will regularly interact with senior leadership, board members, and external stakeholders, providing unique opportunities for professional growth and networking
- Confidentiality and Discretion: You will handle sensitive information daily, and your unwavering commitment to discretion will be paramount and highly valued
- Challenging Yet Rewarding: While demanding, this position offers immense satisfaction in knowing you are an indispensable part of the team, directly supporting key decision-making processes
Minimum Job Requirements
- High school diploma and minimum 10 years of relevant experience; OR
- Associates degree and minimum 7 years of relevant experience
Preferred Job Requirements
- 10-15 years of administrative experience
- Exceptional organizational and time management abilities
- Outstanding written and verbal communication skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- High level of discretion and ability to handle confidential information, both professional and personal
- Strong problem-solving and decision-making capabilities
- Demonstrated ability to interact at an executive level with board members and key stakeholders
- Proactive mindset with the ability to anticipate needs and act autonomously
- High emotional intelligence and excellent interpersonal skills
- Unwavering commitment to confidentiality
Why Pantex?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Pantex you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
Position may require entry into Materials Access Areas (MAA) and participation in the Human Reliability Program (HRP). If HRP is required, candidate must complete a counterintelligence-scope polygraph, pursuant to 10CFR 709. Medical requirements may apply.
Pantex is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
Pantex is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, religion, national origin, ancestry, genetic information, disability or veteran status.
