Location: Amarillo, TX (Pantex Plant)
Job Title: Senior Administrative Specialist
Career Level: Senior Support
Organization: Quality (50649616)
Job Specialty: General Administration
What You'll Do
- Serve as divisional point of contact in various roles that require independent judgment and decision-making
- Responsible for the oversight and administration of all Issues Management activities
- May act for management in preparation of complex reports and correspondence and in the performance of administrative functions
- Responsible for development and publication of appropriate Lessons Learned
- Manages the Department of Energy (DOE) Occurrence Reporting System process
- Develops, tracks, and analyzes metrics related to division technical and business processes
- Responsible for the administrative activities of departments within the Division to accomplish the Division's mission
- Performs, and is accountable for, special assignments and studies of various subjects as directed by management
- Represents Pantex Quality Operations on special committees
- Coordinates the formulation and implementation of new and improved programs and procedures to achieve more efficient and effective administrative records control and reporting
- As applicable to work assignment, provides prompt, accurate response to management and employee requests for assistance regarding area of responsibility
- Responsible for improving knowledge, skills and responsibilities in assigned area
- Performs special duties that require attained specialized skills in area of assignment
- May conduct training in assigned area of responsibility
- May develop, coordinate, and implement training systems for the organization
- May ensure full compliance to DOE Order 426.2A for personnel and tracks the status of personnel qualifications to ensure that personnel are scheduled and attend required training
- May coordinate the development, delivery, evaluation, and documentation of on-the-job training within the department
- Provides direction and instruction to Administrative Specialist I, II, and III incumbents in daily work activities, proper procedures, and acts as lead in special projects as required and/or directed
- Accountable for all direct output assigned and for providing direct output support to his/her manager
- Responsible for maintaining a thorough knowledge of applicable Federal, State, DOE, Corporate and Plant rules, regulations and Plant-wide operating policies and procedures
- Recommends, prepares, and maintains operating procedures, systems, policies, and controls pertaining to the assigned area of responsibility
- Performs other duties as assigned
- Required to attend and/or successfully complete training classes as determined by the Training and Development Technologies Department, through General Employee Training (Reference DOE Order 426.2A), and Management
- Participates in worker involvement including input to work planning and methods to identify hazards and controls
- Understands a worker’s right to stop work when they feel their own or other’s personal safety is jeopardized
- Attends all required safety meetings and training. Offers suggestions on improvements to the work environment
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch, dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- High school diploma: Minimum 10 years of relevant experience. Typical administrative experience ranging from 10 to 15 years.
- OR Associate degree: Minimum 7 years of relevant experience. Typical administrative experience ranging from 10 to 15 years.
DOE Order 426.2A Requirements
Preferred Job Requirements
- Knowledge and ability to establish, maintain, communicate and coordinate large, complex administrative programs and projects as assigned involving issues such as strategic planning, human resources, employee benefits, budget/financial analysis, training, records management, project management, technical writing, information management, safeguards and security, and procurement
- Proficiency in word processing, spreadsheet, database, and graphics software applications
Why Pantex?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Pantex you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
Position may require entry into Materials Access Areas (MAA) and participation in the Human Reliability Program (HRP). If HRP is required, candidate must complete a counterintelligence-scope polygraph, pursuant to 10 CFR 709. Medical requirements may apply.
Pantex is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
Pantex is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, religion, national origin, ancestry, genetic information, disability or veteran status.
