Location: Oak Ridge, TN
Job Title: Administrative Sr. Assistant
Career Level: Senior Assistant
Job Specialty: Administrative
What You'll Do
- Construction Documentation, Procedures & Forms
- Collaborates directly with the Project Field Engineer (PFE) and field engineering staff to write, format, update, and maintain formal Construction Procedures and Desktop instructions or Guides.
- Leads the creation, standardization, revision, and recordkeeping of Construction Forms and templates used across field operations.
- Coordinates with Field Engineers to organize and print design output documents and inspection package materials as required.
- Maintains and administers the field engineering SharePoint site.
- Technical & Project Data Support
- Performs data entry and assists the PFE as needed to support project needs.
- Generates and compiles quantity reports, progress metrics, and routine operational reports for field engineering, supervision, and area management.
- Collects, synthesizes, and formats technical data to assist the PFE in preparing presentations, meeting materials, and reports.
- Executive & Office Administrative Coordination
- Meet regularly with the PFE to stay informed of key project needs and manage daily administrative workflows.
- Manages electronic calendars for the PFE; independently schedules and reschedules appointments and meetings based on shifting project commitments.
- Composes routine correspondence, memos, and administrative documents for management review and signature.
- Assists with office administrative functions, including internal office moves, and cross-coverage support for other construction administration staff as needed.
- Assists the Lead Administrator with Organizational Tasks as required to support operational needs.
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch, dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- High school diploma: Minimum 4 years of relevant experience. Typical administrative experience ranging from 4–6 years OR associate’s degree: Minimum 2 years of relevant experience. Typical administrative experience ranging from 4 to 6 years.
- OR an Associate degree: Minimum 2 years of relevant experience. Typical administrative experience ranging from 4–6 years OR associate’s degree: Minimum 2 years of relevant experience. Typical administrative experience ranging from 4 to 6 years.
Preferred Job Requirements Required Knowledge, Skills, & Abilities
- Technical Writing & Document Control: Strong writing and formatting skills with the ability to translate technical field requirements into clear procedures, standardized forms, and organized documentation.
- Proficiency in Microsoft Office Suite: Expert/proficient skills in MS Word, Excel, PowerPoint, Outlook, and Teams. (Note: A skills test may be administered to demonstrate proficiency).
- Project Software: Familiarity with or ability to quickly learn project-specific software suite(s), such as SAP.
- Communication & Professionalism: Excellent oral and written communication skills with proven experience interfacing professionally with management, clients, and multidisciplinary field teams.
- Work Execution: High degree of accuracy, organizational skills, detail orientation, and ability to handle confidential and sensitive information with discretion.
- Adaptability: Demonstrated self-initiative and ability to work independently or collaboratively in a high-volume environment; must be flexible to work overtime on short notice as project demands dictate.
- SharePoint Experience: Working knowledge of SharePoint, with preferred experience in the building, maintaining, and administering SharePoint sites and document libraries to optimize team collaboration and workflow management.
Why Y-12?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a “designated position” identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.
