Location: Oak Ridge, TN
Job Title: Regulatory and Document Specialist
Career Level From: Senior Associate
Career Level To: Senior Specialist
Job Specialty: Regulatory Documentation and Compliance
What You'll Do
The qualified candidate will manage and process third-party Freedom of Information Act (FOIA) requests, special FOIA requests, Privacy Act (PA) requests, and Energy Employees Occupational Illness Program Act (EEOICPA) requests. Responsibilities will also include managing the EEOICPA budget, handling reimbursement work, and providing support to the Information Release Office (IRO).
The ideal applicant must demonstrate effective communication skills across organizational lines, including the Y-12 Field Office (YFO), U.S. Department of Labor, and DOE/NNSA headquarters (HQ). The candidate must be able to review and analyze information, multitask, effectively prioritize, and work independently with minimal oversight. Strong problem-solving abilities, autonomy in decision-making, and collaborative skills across various departments and groups are essential. The candidate must be capable of making independent decisions during reviews, communicating with external parties, and effectively functioning within a team environment.
The position will also support other activities within the Legal office, such as reimbursement for loss and damage to personnel and will be part of the IRO and Export Compliance team. These additional tasks will include conducting in-depth reviews of a broad spectrum of classified and unclassified scientific and technical information and operational information (in varied formats) intended for external and/or public release. IRO involves coordinating additional reviews with subject matter experts. The FOIA/PA/EEOICPA task will involve receiving requests, routing them for record pulling, compiling the records, and packaging the requests as required by the receiving organization. This position will work in web-based applications to route requests and run metrics. This position will also handle other job duties as assigned in support of the office.
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch, dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- Bachelor's degree: Minimum 2 years of relevant experience.
- OR Master's degree: Minimum 1 year of relevant experience.
Preferred Job Requirements
- Relevant experience may include but not limited to trade compliance, technical information control, legal/regulatory records and operations.
- Prior interaction with and knowledge of the DOE, NNSA, or other federal agencies, and the management and operating contractor system.
- DOE Q clearance.
- Be able to adhere to DOE directives/standards and training requirements, accomplish different tasks in succession, and work in Excel and other computer programs.
- Strong written communication and the ability to articulate complex ideas effectively.
- Y-12 Site knowledge
- Document management skills.
- Familiarity with federal public access mandates (e.g., Scientific and Technical Information, FOIA/PA, etc.)
- Knowledge of software applications and technologies used in a technologically sophisticated office.
- Ability to travel as needed.
Why Y-12?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a “designated position” identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.
