The expected hiring range for this position is:
$28.30-$34.51.
Please note that the pay range information is a general guideline only. The pay offered to a selected candidate will be determined based on factors such the scope and responsibilities of the position, qualifications of the selected candidate, business considerations, internal equity, and external market pay for comparable jobs.
This position is not available for relocation assistance, sponsorship assistance and referral bonus program.
About the Role:
Fermilab is seeking a Global Services Associate to support Laboratory personnel. May be assisted by other administrative personnel.
Duties and Responsibilities:
- Assisting Lab Employees, Users, Affiliates, Visitors, and Subcontractors to appropriately obtain and renew site access and ID Badges; processing access requests for approval of foreign visitor’s site access and ID issuance and enters appropriate data into the applicable systems as required; maintains, culls, and organizes personnel files as needed.
- Creating, maintaining, and closing out the Foreign Nationals records within the DOE Foreign Access Central Tracking System (FACTS) system for foreign national personnel to whom site access has been provided:
- Maintaining an understanding of relevant nonimmigrant and immigrant documentation and status categories applying them to individual circumstances.
- Identifying foreign and U.S. documentation such as passports, visas, work authorizations, etc., noting expiration dates and other key elements that are required by FNAL policies and procedures.
- Assisting with development and implementation of internal processes and procedures; reviewing and monitoring system data and reports and updates or corrects data accordingly.
- Staying informed on system enhancements and acting as a team member in the developing, testing, and implementing new or modified Global Services processes to meet changing requirements.
- Maintaining active Host list and ensures Hosts have completed training as required by the DOE’s Unclassified Foreign National Access Program Order.
- You will be responsible for monitoring and coordinating updates to Global Services webpage and ongoing maintenance of department process and procedure manual.
- Compiling reports from file searches as needed and culls and destroys records as required and/or permitted by law, DOE, or the Laboratory's Records Retention policy.
- Assisting in special projects within the Global Services group as needed.
- Performing other duties as assigned by supervisor.
- Abiding by and being responsible for performing all duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.
Minimum Required Education and Experience:
- High School Diploma (Associate degree or Equivalent preferred)
- Minimum 3+ years of general office experience.
Applicable Knowledge, Skills and Abilities Required:
- Proficient in Microsoft Office: Word, Access, Excel and Outlook.
- Familiar with website content management systems such as Word Process and cloud-based business systems such as Workday.
- Knowledge of the Laboratory is a plus.
Work Arrangement:
Please note that the described work arrangement is subject to change based on business needs and is not guaranteed to be final.
- Onsite: This is an onsite role, and the candidate must be able to work from our Batavia Office
Benefits/Perks:
Fermilab offers a competitive and comprehensive benefits program, including:
- Medical, Dental, Vision and Flexible Spending Accounts
- Paid time off
- Life insurance
- Short and Long-term disability insurance
- Retirement benefits
- Onsite day care
Why Fermilab:
Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.
Pre-Employment Screening:
Drug-Free Workplace & Pre-Employment Screening
Fermilab is dedicated to fostering a safe, productive and drug-free environment. An offer of employment is contingent upon the successful completion of a background check and drug screening.
HSPD-12
In accordance with Homeland Security Presidential Directive 12 (HSPD-12) new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential. To obtain this credential, new employees must successfully complete and pass a federal background check investigation. This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture. This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.
Foreign Government Sponsored Activities
Fermilab employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. Such individuals will be asked to disclose any participation for review by Fermilab's Office of General Counsel.
REAL-ID Requirement for access to Fermilab Campus
Fermilab requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf. If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.
Equal Opportunity Statement
Fermilab is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.
