Location: Oak Ridge, TN
Job Title: Program Specialist
Career Level: Specialist
Job Specialty: Program-General-Professional
What You'll Do
Position Summary
The PMO Program Specialist supports the Program Management Office by gathering, consolidating, analyzing, and reporting data across multiple programs and stakeholders. This role serves as a central point for transforming raw inputs into accurate, timely, and actionable information that enables leadership decision-making, program visibility, and operational accountability.
Key Responsibilities
- Collect, validate, and consolidate data from multiple sources, including project teams, systems, and external partners
- Maintain standardized data sets, trackers, dashboards, and reporting tools to ensure consistency and accuracy across programs
- Prepare recurring and ad hoc reports on program performance, schedules, risks, issues, financials, and resource utilization
- Analyze trends, variances, and anomalies in program data and flag insights, gaps, or risks for CNS leadership
- Support development and maintenance of metrics, KPIs, and performance measurement frameworks
- Ensure data integrity by performing quality checks and reconciling discrepancies across systems and reports
- Coordinate with program managers, analysts, and functional teams to obtain timely and complete data submissions
- Document data definitions, reporting standards, and processes to support repeatable operations
- Assist with executive briefings, presentations, and status updates by translating complex data into clear summaries
- Support continuous improvement efforts related to data collection, reporting automation, and process efficiency
- Manage and maintain comprehensive scope oversight for assigned efforts, ensuring alignment across all activities and deconflicting priorities for execution
- Coordinate within Programs and organizations to plan, schedule, and execute program activities
- Serve as a central coordination point for cross-organizational execution efforts, ensuring roles, responsibilities and timelines are clearly defined and communicated
- Track, document, manage and communicate all Defense Programs Business Process Systems (DPBPS) change requests and operational impacts to the site
What You Can Expect
- Meaningful work and unique opportunities to support missions vital to national and global security
- Top-notch, dedicated colleagues
- Generous pay and benefits with a stable organization
- Career advancement and professional development programs
- Work-life balance fostered through flexible work options and wellness initiatives
Minimum Job Requirements
- Bachelor's degree: Minimum 5 years of relevant experience.
- OR Master's degree: Minimum 3 years of relevant experience.
- OR PhD
Preferred Job Requirements - Experience in a PMO, program support, operations, or data-focused role
- Strong proficiency in data gathering, consolidation, and reporting methodologies
- Advanced skills in Excel and/or similar data tools; experience with dashboards and reporting platforms preferred
- High attention to detail with the ability to manage large volumes of data accurately
- Strong organizational and time-management skills with the ability to meet recurring deadlines
- Ability to communicate clearly with both technical and non-technical stakeholders
- Experience supporting large, multi-project or multi-million-dollar programs
- Familiarity with PMO tools such as MS Project, Smartsheet, Jira, Power BI, Tableau, or similar platforms
- Understanding of program governance, performance metrics, and reporting best practices
- Experience working in a regulated, government, or highly structured environment
- Core Competencies
- Data integrity and analytical thinking
- Process discipline and standardization
- Clear written and visual communication
- Stakeholder coordination and follow-through
- Discretion with sensitive or executive-level information
Why Y-12?
You get #morethanajob. We encourage employees to achieve a healthy personal balance among home, work and the community. One of the ways we embrace work-life balance is by offering flexible work arrangements that provide alternatives to the traditional workweek, while still meeting business needs. Top talent and personal commitment mean more to our success than any other factors, so we reward our people with the kinds of benefits that make a positive difference in the quality of their lives. Benefits such as: medical plan, prescription drug plan, vision plan, dental plan, employer matched 401(k) savings plan, disability coverage, education reimbursement and many more. Want to stay healthy and fit but hate the cost of a gym membership? Take advantage of one of our onsite workout facilities and eat healthy in our onsite cafeterias. Much more than a workplace, at Y-12, you can build a career that lasts a lifetime.
Notes
The minimum education and experience for the lowest career level in the job posting range are listed under Minimum Job Requirements. Successful candidates hired into a higher career level than the minimum in the range must meet the requirements listed in the job leveling charts for the career level into which they are being hired.
If a range of Career Levels is posted, i.e., Senior Associate to Senior Specialist, internal applicants already in one of the Career Levels would come across at their current Career Level. Internal applicants currently in a lower level Career Level would move to the lowest posted Career Level.
Requires a Q clearance; however all qualified candidates will be considered regardless of their current clearance status. The ability to obtain and maintain a Department of Energy Q clearance is required.
This position may require entry into the Material Access Areas (MAA) and participation in the Human Reliability Program (10 C.F.R. Part 712), which requires successful competition of a DOE counterintelligence evaluation and may include a counterintelligence-scope polygraph examination.
This position may be categorized as a “designated position” identified by 10 C.F.R. Part 709, requiring successful completion of a DOE counterintelligence evaluation that may include a counterintelligence-scope polygraph examination.
CNS is a drug-free workplace. Candidates accepting a job offer will be required to pass a pre-placement physical, drug screening and background investigation. As an employee, you may be required to receive and maintain a security clearance from the United States Department of Energy in order to meet eligibility requirements for access to sensitive information or matter. U.S. citizenship is a requirement for security clearance applicants. All employees are subject to being randomly selected for drug testing without advance notification.
CNS is an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit and without regard to race, color, religion, sex, sexual orientation, national origin, protected veteran status or disability.
