Job Description
The Gas Transfers Systems Tech Group is seeking a proactive and detail-oriented Administrative Assistant. The ideal candidate will be organized, efficient, and capable of handling multiple tasks with accuracy and professionalism. They will play a crucial role in ensuring smooth day-to-day operations, contributing to the overall success of the GTS team.
Responsibilities
Key Responsibilities:
- Provide comprehensive administrative support to the GTS Mission.
- Schedule, track, record, and coordinate meetings and appointments.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Manage and maintain the GTSTG calendar.
- Plan and execute administrative and logistical details for GTS Tours/Meetings/Visits/Classes (itinerary, badging, escorting, lunch logistics, etc.).
- Coordinate logistics for SRNL Design-Agency and Federal NNSA-related meetings.
- Organize and maintain GTS filing systems and records, both physical and electronic; act as the GTSTG Document Records Coordinator.
- Assist in the preparation of reports and presentations.
- Perform general office duties such as ordering supplies, managing office equipment, and coordinating office activities.
- Serve as the point of contact for facility operations and maintenance personnel for activities in the GTS secure area (fire safety walkdowns, inspections, carpet repair, furniture replacement, phone issues).
- Assist with hiring processes, including scheduling interviews, organizing panels, preparing documents, and onboarding new hires.
- Manage daily office needs and oversee general administrative activities.
- Assist with the cyclical organization and updating of budget estimates.
- Handle procurement of supplies and furniture, and coordinate office moves, upgrades, and maintenance.
- Organize and schedule appointments and meetings, including conference room reservations and preparation of meeting materials.
- Maintain contact lists and manage correspondence (emails, memos, letters, forms).
- Produce and distribute reports, presentations, and documentation as needed, including classified materials.
- Handle sensitive information confidentially.
- Ensure the operation of office equipment by completing preventive maintenance, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
- Perform other related duties as assigned.
Qualifications
Minimum Qualifications:
- High school diploma or equivalent and 7+ years relevant experience.
- Proven experience as an administrative assistant or in a related role.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to obtain and maintain appropriate level government security clearance for which U.S. Citizenship is legally required.
Preferred Qualifications
About Us
"We put science to work!"
Savannah River National Laboratory (SRNL) is a multi-program laboratory applying state of the art science and practical, high-value, cost-effective solutions to complex technical problems to protect the nation. Located at the U.S. Department of Energy’s (DOE) Savannah River Site (SRS) in Aiken SC, the laboratory develops and deploys innovative technologies to address some of the nation’s environmental, energy, and national security challenges.
Battelle Savannah River Alliance (BSRA) is constantly assessing trends to provide the best possible benefits to our workforce. We also negotiate cost effective premiums that will meet the needs of our evolving workforce.
Some of the *Benefits offered to employees include:
- Benefits vary based upon employment status
- Highly competitive Medical, Dental, and Vision options including HSA options with company provided seed
- Short- & Long-Term Disability (company paid)
- Life Insurance Non-Contributary 1X salary (company paid)
- AD&D Non-contributary 1x salary (company paid)
- Savings & Investment plan:
- Qualified Non-Elective Company Contribution of 5% each pay period with immediate vesting
- Company match 50 cents/dollar up to 8% (3 yrs. vesting in company match)
- Contributory Life Insurance up to 5x Salary with $1M Cap
- Contributory AD&D (employee, spouse and children)
- Paid Time Off
- Employee Assistance Plan
- SRNL offers a competitive relocation package to ease the transition process. Domestic and international relocation assistance is available for certain positions.
For more information about our benefits, working here, and living here, visit the
“About” tab at www.srnl.doe.gov .
BSRA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status. BSRA is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. Please email us at SRNLRecruiting@srnl.doe.gov with any questions regarding the hiring process or to request an accommodation.
About The Team
Weapons Production Technology (WPT) is a world leader in tritium fuel cycles with a strong industrial partnership, including most private companies working on fusion research. WPT also leads the Tokomak Exhaust System Development Project for the International Thermonuclear Experimental Reactor. The staff of 300 in this vibrant organization are leading the frontiers of tritium effects on materials, hydrogen science, fusion related research, plutonium metallurgy, sensing and metrology, advanced engineering, and advanced manufacturing.
