Requisition Id 14480
Overview:
We are seeking a Program Support Assistant who will support the Director of Isotope and Enrichment Projects. This position resides in the Isotope Science and Engineering Directorate, at Oak Ridge National Laboratory (ORNL).
Major Duties/Responsibilities:
- Manage schedules and meetings, including establishing priorities for Project Director.
- Support the Project Director in preparation and submission of review documents, proposals, quarterly reports, annual reports, highlights, and any other requested information, including checking all for proper inclusion of necessary elements, formatting, and other issues..
- Coordinate and arrange logistical aspects of program or project reviews.
- Track, coordinate, and follow actions/responses for the Project Director to ensure timely completion.
- Coordinate and prepare domestic and international travel requests, including reservations, conference registration, transportation, and expense settlement according to ORNL guidelines.
- Assist Project Director and staff in coordinating visits, including coordinating travel according to ORNL guidelines, coordinating site access, and setting and managing agendas and seminars.
- Make administrative decisions and judgements within the scope of responsibility and authority, using tact and discretion.
- Create requisitions and purchase orders based on appropriate ORNL guidelines.
- Work on multiple tasks in a limited amount of time in a fast-paced environment.
- Maintain DOE directives/standards and training requirements.
- Set priorities appropriately, anticipate needs and requests, and be able to meet changing deadlines.
- Establish and maintain effective working relationships with internal staff members and external contacts (including DOE, other government agencies, DOE contractors, universities, sponsors, vendors, suppliers, etc.).
- Maintain a consistent, reliable work schedule during core hours to meet needs of staff.
- Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.
Basic Qualifications:
- A high school diploma and 7-10 years of relevant experience or an Associate’s Degree and 5-7 years of relevant experience.
- This position requires a high degree of expertise and job dedication in office functions, administrative work, attention to detail, and time management gained through experience in prior positions.
- Must possess excellent interpersonal, oral, and written communication skills and maintain professionalism in a demanding environment
- Proficiency with Microsoft Office (including Outlook, Word, Excel, PowerPoint, Teams, OneNote, and OneDrive)
- Demonstrated organizational skills
Preferred Qualifications:
- Active Q clearance preferred
- Current or previous ORNL experience
- Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
- Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.
- Customer Relationship Management Experience
Special Requirements:
Q clearance: This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.
About ORNL:
As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an impressive 80-year legacy of addressing the nation’s most pressing challenges. Our team is made up of over 7,000 dedicated and innovative individuals! Our goal is to create an environment where a variety of perspectives and backgrounds are valued, ensuring ORNL is known as a top choice for employment. These principles are essential for supporting our broader mission to drive scientific breakthroughs and translate them into solutions for energy, environmental, and security challenges facing the nation.
ORNL offers competitive pay and benefits programs to attract and retain individuals who demonstrate exceptional work behaviors. The laboratory provides a range of employee benefits, including medical and retirement plans and flexible work hours, to support the well-being of you and your family. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also available for added convenience.
Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.
If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: ORNLRecruiting@ornl.gov.
This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.
We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.
If you have trouble applying for a position, please email ORNLRecruiting@ornl.gov.
ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.
