We Are:
Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.
We are strategic risk takers, innovators, and collaborators. We are engineers, scientists, technicians, administrative professionals. We are over 2,000 employees advancing knowledge for the benefit of humankind. Fermilab has been at the forefront of particle physics for more than 40 years. We build world-leading accelerators and detectors to conduct some of the most advanced particle physics experiments possible. We collect and analyze the data from those experiments with some of the most powerful computers in the world. We conduct this research on a 6,800-acre prairie, 35 miles outside Chicago, a treasure that has been designated a National Environmental Research Park.
This position will be based in Lead, South Dakota
Fermilab’s South Dakota Services Office is seeking an Administrative Assistant IV. Under general supervision and based on extensive knowledge of business practices or some knowledge of the Laboratory's procedures and the operations, provides administrative support performing duties and tasks that are non-routine, broad and varied, moderately complex, and exercising some independent decision-making in selecting from a set of prescribed procedures. May be assisted by other administrative personnel.
You Will:
- Administer certain programs in support of the lab mission.
- Conduct certain financial actions such as auditing and monitoring special funds, preparing purchase requisitions, and participating in vendor reviews for goods or services contracts.
- Review business processes/practices; recommend/implement procedural changes, and act as a resource on policy issues.
- Participate in and serve on office and/or other program committees.
- Handle the overall administrative workload of the office, supporting multiple funcitons.
- Manage TRAIN / ESHTRK systems, MMS System, ProCard system, along with eMarketplace ordering.
- Maintain comprehensive records, files, and business sensitive information.
- Plan and prepare itineraries, travel requests and reimbursement forms for both foreign and domestic travel.
- Develop/provide input for webpages.
- Coordinate logistics and prepare materials for meetings, workgroups/workshops, conferences, organizational/compliance reviews, special reports, project documentation and studies, including recording and distributing minutes and/or notes as needed.
- Other duties as assigned.
- Contribute effectively within a diverse workforce, and uphold Fermilab’s commitment to equity, diversity, and inclusion.
We Are Looking For:
- High School Diploma with recommended 5+ years of relevant work experience.
- Confident self-starter, able to work with all levels of internal and external partners.
- Excellent written and verbal communication, problem-solving, and office management skills.
- Ability to perform efficiently and professionally under pressure.
- Ability to maintain appropriate confidentiality when required.
- Consistent attention to detail and time management.
- Advanced competency in standard computer applications such as Microsoft Office (Word, Excel, Powerpoint), Adobe, and/or Google.
- Proficient in creating and maintaining online file-sharing sites (SharePoint, websites, etc.).
- Ability to think strategically to find opportunities for improvement and to recognize upcoming challenges and risks.
Physical Activity and Work Conditions:
HUMAN FACTORS: Mental concentration, Sitting, Standing, Tight Work Schedule, Visually Demanding
Fermilab is an Equal Opportunity Employer and believes a diverse and inclusive environment based on mutual respect is essential to our mission. Fermilab is committed to recruiting and developing the most hardworking people and does not discriminate in employment on the basis of race, ethnicity, color, religion, age, sex, gender identity or expression, sexual orientation, military/veteran status, country of birth, geography/postal code, disability, marital status, parental or gestational status, or other non-merit factor.
Fermilab is an Equal Opportunity Employer and believes a diverse and inclusive environment based on mutual respect is essential to our mission. Fermilab is committed to recruiting and developing the most hardworking people and does not discriminate in employment on the basis of race, ethnicity, color, religion, age, sex, gender identity or expression, sexual orientation, military/veteran status, country of birth, geography/postal code, disability, marital status, parental or gestational status, or other non-merit factor.
REAL-ID Requirement for access to Fermilab Campus
Fermilab and FRA requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.