Boston Government Services (BGS) is seeking an Administrative Assistant to support our clients in Oak Ridge, TN.
Boston Government Services is an engineering, technology, and security firm helping to advance missions of national importance for government programs, national laboratories, national security facilities, nuclear operations, and complex projects. We support clients at every stage, from strategic planning and program management to the execution of engineering and technical activities. We work to attract and retain the best talent because the best talent delivers the best results for our clients. Our capabilities are based on our experience in complex, secure, and highly regulated environments. We leverage our experience and capabilities to provide mission-driven solutions tuned to our client's mission needs and strategic direction.
We are passionate about our culture! At BGS, we hire people who will bring their whole self to work each day because we value operating with openness and inclusivity, welcoming and respecting all. BGS cares for each employees’ well-being by offering a comprehensive benefit package and providing a culture of exciting work, excellence, and fun.
If you align with BGS’ company values and culture, we would love for you to explore opportunities to join our growing team by checking out the job description below!
The Y‑12 National Security Complex located in Oak Ridge, TN, plays a vital role in the U.S. Department of Energy’s Nuclear Security Enterprise. Y-12 provides manufacturing, technical, and scientific expertise to produce components, subassemblies, and quality evaluations to sustain a U.S. nuclear deterrent; reduce the threat from weapons of mass destruction; supply nuclear material to the Naval Reactors Program; and provide solutions to other emerging national security challenges. Y-12 has developed state-of-the-art capabilities in three core areas: nuclear technology and materials, security and consequence management, and manufacturing and technical services. Y-12 lends its specialized expertise to other federal agencies, such as the U.S. Departments of Defense and Homeland Security, state and local governments, and private-sector companies. Projects at Y-12 include providing protective equipment to soldiers in combat, training National Guard units for radiological emergencies, and creating machining platforms that improve production and efficiency.
Learn more about Y12 visit: https://www.y12.doe.gov/
This a full-time support position to the Documents & Records Management organization, specifically the Records Management department. The position works alongside Consolidated Nuclear Security, LLC (CNS) Records Operations Staff in preparing and processing records for conversion to an electronic format. Some overtime may be approved to meet target deadlines.
Specific Job Functions May Include The Following
- Searching, locating, retrieving, and delivering records or information through established procedures and delivery systems in a timely manner.
- Verify completeness/thoroughness of the records in accordance with established policies and procedures.
- Perform assigned tasks supporting the implementation of the organization's approved retention schedule.
- Comply with records security classification policy and procedures.
- Protect records by monitoring environmental controls and following established procedures to control access.
- Communicate and interact with customers to provide effective customer service.
- Prepares documents for imaging.
- Operates imaging and microfilm equipment to create quality-level document images and stores electronic images in approved electronic information systems.
- Good oral communication and interpersonal skills to work closely and cooperatively with groups in shared tasks that may have tight deadlines.
- Attention to detail.
- Work independently and with minimal supervision.
- Ability to comprehend and understand site/organizational procedures that relate to project documents and records to ensure requirements are met.
- Due to the nature of tasks to be performed, an active Q-clearance is required, demonstrated experience in working with records, and general understanding of federal records management requirements.
Requirements
- High school diploma: Minimum 6 years of relevant experience. Typical administrative experience ranging from 7–10 years.
- Excellent skills in the use of MS-Outlook, Internet, word processing, and document conversion is desirable.
- Experience in utilizing specialized computing applications for managing configuration control of documents and other records is highly desirable.
- Experience in utilizing Records Management Systems is desirable.
- Must be US citizen.
- Successful drug screening.
- Must be eligible to obtain and maintain a security or clearance badge.
- Ability to obtain a US Department of Energy (DOE) Q Clearance (not required to start).
Preferred Qualifications
- Experience in establishing and successfully managing paper-based or electronic records systems, including a working knowledge of technical and nontechnical documentation standards.
- Requires a US Department of Energy (DOE) Q security clearance; however, all qualified candidates will be considered regardless of their current clearance status (not required to start).
Location/Work Arrangement:
- This position a fully onsite position at Y-12.
- Occasional overtime may be required.
Benefits
BGS offers a competitive total compensation package to eligible employees. Benefits include Health, Dental, Vision, Life Insurance, Paid Vacation, 401K, Long and Short-Term Disability.
Eeo
Boston Government Services, LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Exclusive Agreement Disclaimer
Boston Government Services, LLC has standing contracts with federal agencies throughout the United States. We require an affirmative exclusive agreement to represent all candidates to our clients. By submitting this application, you are consenting to allow BGS to represent you as a candidate for the role in which you are applying.
