Idaho National Laboratory is hiring an Administrative Assistant to work in our Site Utilities department. Our team works a 4x10 schedule with every Friday off. All work is performed onsite at our Central Facilities located 45 west of Idaho Falls. You will provide administrative support to the multiple managers in the Facility and Site Services organization. You will report directly to the director of the Site Utilities department. Responsibilities Include: - Compose, edit, and proof a variety of documents, reports, and correspondence. Create charts and graphs to be used in oral presentations. - Initiate and respond directly to correspondence. Respond to problem and inquiries and complete periodic and special reports. - Order supplies by generating requisitions through proper channels. Be the contact and escort for vendors performing maintenance on office equipment. - Receive, refer, and answer communications regarding organization activities. - Maintain multiple calendars with accuracy and efficiency to resolve scheduling conflicts and coordinate collaborative meetings. - Support office operations by coordinating requests for information or providing general direction to others across INL. - Coordinate travel accommodations and prepare travel expense records. - Handle sensitive data and materials according to protocol while maintaining surveillance against security infractions and violations, and ensure special record-keeping requirements are met for various record classifications. - Manage logistical space coordination and onboarding of new employees, and facilitate phone/move requests and other maintenance and service requests for employees. - Monitor status of critical items, assignments, and deadlines to ensure completion.
