Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.
Pay Range
$35.98 - $43.67 Hourly
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description
We are looking for an
Administrative Specialist to support key staff members within Space Science & Security Program (SSSP), a mission critical Intelligence Program. You will be an integral part of your team's business operations and activities and the force that drives them towards achieving their goals. To resolve operational and administrative needs and ensure your team’s success, you will need to anticipate possible roadblocks and contribute solutions for execution. You will need to be adaptable in a dynamic environment to strategically support your team's projects. In addition to being well-organized, your strong communication skills will be needed to interact with a variety of people.
Administrative personnel are not only key to LLNL they are highly professional and reliable individuals driven by a common mission: to strengthen the nation’s security through cutting-edge science, technology, and engineering.
In this role, you will
- Perform an extensive array of complex and difficult administrative tasks (e.g., manage calendars, book global travel, process expense reports, arrange meetings and coordinate complex security requirements).
- Act as a focal point for multiple program areas, represent key staff members in daily matters and respond on their behalf to all levels of management.
- Prepare classified and unclassified correspondence, reports and presentations using data from multiple sources.
- Independently solve problems of broad scope and complexity.
- Research and interpret organizational policies and procedures.
- Perform other duties as assigned.
Qualifications
- Experience providing high-quality and professional administrative support to managers or multiple staff members within a fast-paced team environment.
- Experience working independently under time constraints to meet critical deadlines.
- Excellent communication skills to effectively collaborate with a diverse range of people and job functions.
- Excellent organizational skills, with careful attention to detail and the ability to handle multiple priorities.
- Demonstrated problem-solving and decision-making skills, mature judgment, flexibility, and reliability.
- Advanced computer skills and experience using Microsoft Office, email and calendaring applications.
- Experience compiling, tracking, monitoring, resolving, and reporting data and results.
Qualifications We Desire
- Experience working with LINCS as a TRR and/or willingness to become a TRR for the program.
- Experience handling and protecting classified information.
- Experience arranging complex clearance requirements in a variety of settings.
- Ability to obtain and maintain appropriate security in a Sensitive Compartmented Information (SCI) environment and ensure all tasks are performed in accordance with elevated security requirements.
- Experience interpreting and applying LLNL policies and procedures.
Additional Information
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Included in 2024 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
- Our core beliefs - visit https://www.llnl.gov/diversity/our-values
- Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement
Security Clearance
This position requires a Department of Energy (DOE) Q-level clearance. Also, you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.
If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.
How To Identify Fake Job Advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
