Company Description
Join us and make YOUR mark on the World!
Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.
We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.
Pay Range
$35.98 - $43.67 Hourly
Please note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.
Job Description
We are looking for an
Administrative Specialist IV to support the Critical Infrastructure Cybersecurity Associate Program Leader within the Cyber and Infrastructure Resilience (CIR) Program. Within Global Security’s Energy and Homeland Security (E) Program, the CIR Program mission is to enhance the security and resilience of the nation’s critical infrastructure systems and networks to cyber, physical and environmental hazards; and enable their reliable and sustainable design and operation now and into the future. You will be a key member of the CIR Program’s administrative team delivering solutions that enable the program to achieve objectives. You will be adaptable in a dynamic environment to strategically support various projects and functions. Under minimal supervision, you will be responsible for planning, developing, and coordinating a wide range of advanced and diverse administrative activities, typically with changing variables and multiple components. In support of this Program, you will collaborate and partner with the Program Leader, Associate Program Leaders and technical staff members.
You will
- Represent the Critical Infrastructure Cybersecurity Associate Program Leader in administrative matters to all levels of management, both internal and external to the Laboratory exercising a high degree of discretion and mature judgment in handling business sensitive information, as well as personnel interactions, and respond on their behalf to gather, clarify, and disseminate information and coordinate activities.
- Act as an administrative support primary point-of-contact for the Critical Infrastructure Cybersecurity Associate Program Leader and programmatic staff managing complex calendars; independently determining scheduling priorities, managing time, and coordinating and scheduling multiple attendees.
- Organize and coordinate on-site and off-site meetings, and external visits to sponsors, including preparation of agenda, badging, passing and/or verification of security clearances, information dissemination, and following foreign national hosting guidelines.
- Coordinate and provide logistical support for the cybersecurity intern program, including hiring support, onboarding, intern event planning, and offboarding.
- Provide project specific support such as compiling monthly sponsor reports, tracking deliverables, participation in operations and strategy meetings, submitting procurement requests, etc.
- Arrange complex domestic and foreign travel and itineraries, coordinating and rescheduling as priorities evolve and change, and process reimbursements.
- Independently assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of issues.
- Generate correspondence on own initiative and compose correspondence for management signature which may be sensitive in nature.
- Perform other duties as assigned.
Qualifications
- Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
- Excellent organizational skills, attention to detail, accuracy, follow through, and reliability. Experience working under minimal supervision, in a multitask environment of rapidly changing priorities, deadlines, and frequent interruptions.
- Excellent customer service skills, communication, and interpersonal skills necessary to interact effectively and collaborate with a diverse workforce and represent the organization with all levels of management, internal and external to LLNL, using tact, diplomacy, and discretion.
- Demonstrated problem-solving and advanced decision-making skills necessary to identify and make recommendations for administrative issues.
- Experience working effectively as a team member as well as independently.
- Ability to be self-motivated and exercising a high degree of discretion and mature judgment in handling business sensitive and/or classified information, as well as personnel interactions.
- Advanced computer skills and experience with Microsoft Office Suite and the ability to learn new software quickly.
Qualifications We Desire
- An active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
- Experience coordinating large visits and/or events including agendas, logistics, meeting locations, visitor access, etc.
- Experience with arranging domestic and/or foreign travel.
- Knowledge of the following LLNL business applications: TIME, LEAP, LAPIS, LINCS, LTRAIN, Cliqbook, ePay, eCAPS, Confluence, MS Teams, and/or LC Computing.
- Understanding of classified matter protection and control policies and procedures.
Additional Information
Position Information
This is a Career Indefinite position, open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory?
- Included in 2024 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Education Reimbursement Program
- Flexible schedules (*depending on project needs)
- Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversity
- Our core beliefs - visit https://www.llnl.gov/diversity/our-values
- Employee engagement - visit https://www.llnl.gov/diversity/employee-engagement
Security Clearance
This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.
Pre-Employment Drug Test
External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.
If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.
How To Identify Fake Job Advertisements
Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.
To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf
Equal Employment Opportunity
We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.
We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.
Reasonable Accommodation
Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.
California Privacy Notice
The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
