OverviewAt PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget.
Our Science & Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have anEnvironmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus.
The Earth and Biological Sciences Directorate (EBSD) leads critical research in four areas: Atmospheric, Climate & Earth Sciences, Biological Sciences, Environmental Molecular Sciences, and Global Change. Our vision is to develop a predictive understanding of biological and Earth systems in transition. We aim to understand energy and material flows within the integrated Earth system; to understand, predict, and control the response of biosystems to environmental and/or genomic changes; and to Model the Earth system from the subsurface to the atmosphere.
The Environmental Molecular Sciences Division is comprised of 18 interdisciplinary research teams focused on deciphering molecular-level interactions driving biological and environmental processes across temporal and spatial scales. Through computational analysis and modeling, these findings contribute to predictive understanding of how systems respond to environmental perturbations thus enabling solutions to the nation’s energy, environmental, and human health challenges. The division also manages the Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus that accelerates the research of scientists around the world by providing access to world-class expertise, instrumentation, and computational resources.
The Environmental Molecular Sciences Division (EMSD) within the Earth & Biological Sciences Directorate is seeking an Administrative Coordinator to support its Environmental Transformations and Interactions (ETI) group. The successful candidate will support the ETI Group Lead, as well as staff scientists and research associates within the group. In addition, this position works closely with EMSD division office administrator and management team, as well as other administrative coordinators in the division.
Performs administrative and office support activities. Duties may include managing schedules, emails, and travel, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing. More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders.
- Calendar and inbox management for the group lead and leadership team, including calendar scheduling and adjustments, and replying to emails on behalf of management.
- Arranging domestic and international travel for staff, and processing related expense reports.
- Coordinate schedules, approvals, and badging for various types of visitors to the lab, including seminar speakers, interviewees, collaborators and visiting researchers.
- Serve as a primary point of contact for vendors and external partners, responding to inquiries and directing communications appropriately.
- Provide administrative support for the MONet (Molecular Observation Network) team and ETI campaigns to facilitate efficient execution of scientific activities.
- Prepare various documents on behalf of management, including agendas, presentations, correspondence,
- Manage recurring group meetings by coordinating schedules and ensuring engagement of core scientific staff.
- Procurement of laboratory and office supplies via P-card and B2B processes.
- Process, update and track publication submissions and other products through PNNL’s Information Release system.
- Ensure smooth daily operations by anticipating administrative needs, proactively identifying potential issues, and resolving problems efficiently.
- Coordinate administrative workflows in alignment with laboratory protocols, policies, and compliance requirements.
- Act independently and with maturity of judgment and confidentiality to analyze communications and situational events and take appropriate actions to pass information to other authority levels, both internally and externally, consistent with expectations.
- Create and maintain a strong network and positive working relationships within the EMSD administrative team as well as throughout the directorate and Laboratory.
Additional competencies include but are not limited to:
- Excellent written and verbal communication skills.
- Ability to communicate effectively with a diverse population, including high level managers and clients.
- Deal professionally with sensitive and confidential matters and materials.
- Manage day-to-day administrative processes associated with office and team coordination.
- Provide guidance and training to less senior or new staff when necessary.
- Demonstrated experience with standard office equipment, including MS Office Suite.
- Demonstrated ability to anticipate potential issues and recommend solutions as well as identify opportunities for continuous improvement.
- Exceptional discretion and good judgement.
QualificationsMinimum Qualifications:
- High school diploma/GED and 6 years of relevant experience in an administrative environment -OR-
- AA degree or higher and 4 years of relevant experience in an administrative environment
- Experience in planning meetings and coordinating travel
Preferred Qualifications:
- Proficient in MS Office products (Excel, Word, PowerPoint)
- Knows and follows departmental and company policies, procedures and practices.
- Provides suggestions for process improvements. Independently prioritizes and organizes work.
- Extensive working knowledge of departmental and company policies, procedures and practices.
- Demonstrated ability to multi-task, prioritize, organize and complete work under tight deadlines and changing priorities.
Testing Designated PositionThis is not a Testing Designated Position.
About PNNLPacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence and Equal Employment OpportunityOur laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer.
Pacific Northwest National Laboratory (PNNL) is an Equal Opportunity Employer. PNNL considers all applicants for employment without regard to race, religion, color, sex, national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.
Drug Free WorkplacePNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
Security, Credentialing, and Eligibility RequirementsAs a national laboratory, PNNL is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require new employees to obtain and maintain a HSPD-12 Personal Identify Verification (PIV) Credential. To obtain this credential, new employees must successfully complete the applicable tier of federal background investigation post hire and receive a favorable federal adjudication. The tier of federal background investigation will be determined by job duties and national security or public trust responsibilities associated with the job. All tiers of investigation include a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last 1 to 7 years (depending on the applicable tier of investigation). Illegal drug activities include marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.
For foreign national candidates:
If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO) Federal risk determination to maintain employment. Once you meet the three-year residency requirement thereafter, you will be required to obtain a PIV credential to maintain employment. The tier of federal background investigation required to obtain the PIV credential will be determined by job duties at the time you become eligible for the PIV credential.
Mandatory RequirementsPlease be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Rockstar RewardsEmployees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
* Research Associates excluded.
**All benefits are dependent upon eligibility.
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Notice to ApplicantsPNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.
As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.
Minimum SalaryUSD $28.13/Hr.
Maximum SalaryUSD $41.06/Hr.
