Procurement Specialist II

Nevada National Security Sites • Full-time • North Las Vegas, NV, US • $65.25k - $97.88k / year • 20h ago

Job Description

Mission Support and Test Services, LLC (MSTS) manages and operates the Nevada National Security Site (NNSS) for the U.S. National Nuclear Security Administration (NNSA). Our MISSION is to help ensure the security of the United States and its allies by providing high-hazard experimentation and incident response capabilities through operations, engineering, education, field, and integration services and by acting as environmental stewards to the Site’s Cold War legacy. Our VISION is to be the user site of choice for large-scale, high-hazard, national security experimentation, with premier facilities and capabilities below ground, on the ground, and in the air. (See NNSS.gov for our unique capabilities.) Our 2,750+ professional, craft, and support employees are called upon to innovate, collaborate, and deliver on some of the more difficult nuclear security challenges facing the world today.

MSTS offers our full-time employees highly competitive salaries and benefits packages including medical, dental, and vision; both a pension and a 401k; paid time off and 96 hours of paid holidays; relocation (if located more than 75 miles from work location); tuition assistance and reimbursement; and more.
MSTS is a limited liability company consisting of Honeywell International Inc. (Honeywell), Jacobs Engineering Group Inc. (Jacobs), and HII Nuclear Inc.

Responsibilities

Join the NNSS as a Procurement Specialist II to lead procurement efforts with a focus on federal subcontracting under FAR/DFARS, and DEAR acquisition regulations. The specialist in this role is responsible for managing cradle-to-grave subcontracting activities, ensuring compliance, risk mitigation and alignment with project objectives and government requirements.

Key Responsibilities

Develop and executes purchase orders, purchase contracts, construction subcontracts, and technical services agreements including prepare bidders lists, pre-qualifying bidders, formatting bid packages, issuing bid requests, coordinating bidders’ questions, receiving bids, evaluation bids commercially, preparing Commercial Bid Summary, recommending and securing approvals, preparing and committing orders/subcontracts, and preparing and maintaining control and status report documents.
Administer Construction subcontracts assigned Purchase Orders, purchase contracts, and/or assigned subcontracting documents by performing the following functions:
- Preparing a summary on each order or subcontract, establishing vital information essential to a well-defined administration program. Updating summaries to facilitate transition of assignments.
- Establishing file and controls for all outgoing and incoming correspondence on each assigned order or subcontract.
- Monitoring supplier performance and Mission Support and Test Services LLC functions for conformance and compliance with subcontract terms, and initiating follow-up actions as needed.
- Initiating follow-up actions with suppliers, subcontractors or Mission Support and Test Services LLC functions to ensure performance in accordance with subcontract terms and conditions.
- Analyzing and distributing suppliers’ reports as specified in the subcontract and reviewing and commenting on special payment billings.
- Participating in discussions to clarify subcontract or order documents and/or specification requirements, identifying, defining, and securing agreement regarding potential changes.
- Initiating and processing revisions, amendments, back-charges that establish scope and determine the effect on cost and schedule of agreed-upon changes.
- Reviewing, acting on, and/or recommending specific actions involving subcontract terminations, claims, and disputes.
- Conduction of close-out review of order or subcontract documents.
Communicates with suppliers and subcontractors to achieve required service and results from potential and actual suppliers and subcontractors.
Communicates with requestor to assist in preparing material requisitions for the procurement of materials and equipment and to achieve the understanding needed to process the requisitions.
Prepares and organizes procurement-sponsored meetings, such as bid clarifications, pre-proposal meeting and post-award meeting to ensure complete understanding and agreement between Mission Support and Test Services LLC., the client and the supplier on all contractual matters. After reviewing plan and agendas with supervisor, conducts meeting and prepares and issues meeting notes delineating important statements, required actions and schedules.
Assists in solving and attending to administrative problems on commitments involving high monetary expenditure or risk, engineered technical specifications or supplementary commercial conditions.
Reviews offer recommendations for completeness and approves selection of suppliers within delegated approval authority. Ensures all commitments are accurately presented and follow established approval and signing authorities contained in procurement procedures. Reviews and recommends bid selections that require higher Procurement approval authority.
Performs related work as assigned by supervisor. Exercises independent judgment in performing assigned contract tasks consistent with the development of skills as determined by assigned supervisor.
Review prime contract terminology and transfers applicable legal and commercial terms into the master sub procurement forms.
Review and develop commercial and technical data prepared by other groups and adds suitable terminology into procurement forms.
Review international commercial conditions of subcontracting and purchasing to ensure master subcontracts and purchases terms, conditions and procedures are compatible with applicable Mission Support and Test Services LLC policies and procedures.
Review and validate Subcontractors Certified Payroll Records per Davis-Bacon and Project Labor Agreement (PLA).
Promotes and implements small business; small, disadvantaged business; women-owned business; and labor-surplus programs to achieve DOE-assigned goals including vendor capability surveys, visits to suppliers’ facilities, and briefings at local conferences.
Direct negotiations in the commitment of subcontracts and purchases following review and approval of the negotiating plan by the supervisor.
Provide training and guidance to other Procurement personnel regarding aspects of subcontracts and purchasing forms, procedures, and buying or subcontracting for goods and services.
Conduct closeout review of the order or subcontract documents.
Perform other duties assigned by Management.

Qualifications

Due to the nature of our work, US Citizenship is required for all positions.

Bachelor’s degree in related field or equivalent training and experience with at least 2 years relevant, progressively responsible experience.
Experience with GSA government leases.
Proficient Data Entry.
Must possess excellent customer service skills. Good oral and written communication skills.
Demonstrated computer skills with software applications such as MS Office (Word, Excel, PowerPoint, and Outlook).
Proficient attention to detail and organizational skills.
Basic Contract Comprehension.
Basic mathematics and problem solving
Basic Project Process Management.
Basic Schedule and Planning Understanding.
Primary work location will be at the Losee Road facility in North Las Vegas, Nevada (candidates must be willing to relocate if not local, relocation package available).
Work schedule for this position will be 4/10's Monday through Thursday (hybrid schedule: two days on-site, two days remote; subject to change).
Pre-placement physical examination, which includes a drug screen, is required. MSTS maintains a substance abuse policy that includes random drug testing.
Must possess a valid driver's license.

Ability to obtain a HSPD-12 Personal Identity Verification credential under the Department of Energy Order 206.2, ‘Identity, Credential, and Access Management,’ and Supplemental Directive NNSA SD 206.2, ‘Implementation of Personal Identity Verification for Uncleared Contractors.’

MSTS is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, veteran status or other characteristics protected by law. MSTS is a background screening, drug-free workplace.

Annual salary range for this position is: $65,249.60 - $97,884.80.

Starting salary is determined based on the position market value, the individual candidate education and experience and internal equity.

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