OverviewAt PNNL, our core capabilities are divided among major departments that we refer to as Directorates within the Lab, focused on a specific area of scientific research or other function, with its own leadership team and dedicated budget.
Our Science & Technology directorates include National Security, Earth and Biological Sciences, Physical and Computational Sciences, and Energy and Environment. In addition, we have anEnvironmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus.
The Earth and Biological Sciences Directorate (EBSD) leads critical research in four areas: Atmospheric, Climate & Earth Sciences, Biological Sciences, Environmental Molecular Sciences, and Global Change. Our vision is to develop a predictive understanding of biological and Earth systems in transition. We aim to understand energy and material flows within the integrated Earth system; to understand, predict, and control the response of biosystems to environmental and/or genomic changes; and to Model the Earth system from the subsurface to the atmosphere.
The Environmental Molecular Sciences Division is comprised of 18 interdisciplinary research teams focused on deciphering molecular-level interactions driving biological and environmental processes across temporal and spatial scales. Through computational analysis and modeling, these findings contribute to predictive understanding of how systems respond to environmental perturbations thus enabling solutions to the nation’s energy, environmental, and human health challenges. The division also manages the Environmental Molecular Sciences Laboratory, a Department of Energy, Office of Science user facility housed on the PNNL campus that accelerates the research of scientists around the world by providing access to world-class expertise, instrumentation, and computational resources.
The Principal Administrative Coordinator for Environmental Molecular Sciences Division (EMSD) and the Environmental Molecular Sciences Laboratory (EMSL) User Facility. Provide high-level, complex support to the EMSD Division Director/EMSL Director, and serves as an active and engaged member of the EMSL leadership team. Primary responsibilities include supporting the Division Director/EMSL Director, serving as the lead administrator for the division administrative team, and partnering with members of the leadership team to ensure smooth operation of the division and user facility. This role serves as the division’s focal point for activities and actions required to manage the division office, including being a resource for division staff, and provides administrative assistance in support of program management activities for the User Facility.
Primary duties for this position include:
- Managing complex calendars and schedules
- Tracking action items for and from the Division Director/EMSL Director through completion
- Assisting with preparation for meetings, presentations, internal and external reports, reviews, and other documents
- Managing travel arrangements and subsequent expense reports
- Assisting with hosting visitors, interviewees, onsite workshops, seminars and other related events
- Reviewing and triaging Division Director/EMSL Director’s email as necessary
- Leading the division administrative team by providing mentoring, training and support as needed, and assisting with balancing workloads across the team
Additional competencies include but are not limited to:
- Excellent written and verbal communication skills.
- Ability to communicate effectively with a diverse population, including clients, sponsors and senior managers.
- Extensive working knowledge of departmental and company policies, procedures and practices.
- Demonstrated ability and interest in testing and adapting new platforms and technologies related to administrative work.
- Demonstrated ability to multi-task, prioritize and organize work under tight deadlines and changing priorities.
- Using experience and good judgment to take initiative in facilitating programs, policies and procedures.
- Deal professionally with sensitive and confidential matters and materials.
- Manage day-to-day administrative processes associated with office and team coordination with little to no supervisory input.
- Ability to provide oversight, guidance, and training to less senior or new staff when necessary.
- Demonstrated experience with standard office equipment, including MS Office Suite
- Demonstrated ability to anticipate potential issues and recommend solutions as well as identify opportunities for continuous improvement.
- Exceptional discretion and good judgement
QualificationsMinimum Qualifications:
- High school diploma/GED and 12 years of relevant experience in an administrative environment -OR-
- AA degree or higher and 10 years of relevant experience in an administrative environment.
- Experience in planning meetings and coordinating travel
Preferred Qualifications:
- Experience supporting at a Director or Executive level manager strongly preferred.
- A minimum of three years of PNNL administrative experience.
- A history of effectively performing complex administrative tasks with competing priorities; tracking and initiating actions efficiently and appropriately for a wide diversity of assignments; and working effectively in a dynamic, demanding, and sensitive environment.
- Experience with functioning in a high-paced environment.
- Experience in planning meetings, coordinating travel and formatting presentations.
- Experience base should clearly demonstrate high proficiency in office management, administrative skills, attention to detail, responsiveness, organization, work prioritization, judgement, discretion, conflict resolution, hosting senior visitors, and independent action and follow-through.
- Strong interpersonal skills to positively interact and team with a wide variety of staff and sponsors are crucial to this position.
Testing Designated PositionThis is not a Testing Designated Position (TDP).
About PNNLPacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence and Equal Employment OpportunityOur laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer.
Pacific Northwest National Laboratory (PNNL) is an Equal Opportunity Employer. PNNL considers all applicants for employment without regard to race, religion, color, sex, national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.gov.
Drug Free WorkplacePNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug. If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
Security, Credentialing, and Eligibility RequirementsAs a national laboratory, PNNL is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require new employees to obtain and maintain a HSPD-12 Personal Identify Verification (PIV) Credential. To obtain this credential, new employees must successfully complete the applicable tier of federal background investigation post hire and receive a favorable federal adjudication. The tier of federal background investigation will be determined by job duties and national security or public trust responsibilities associated with the job. All tiers of investigation include a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last 1 to 7 years (depending on the applicable tier of investigation). Illegal drug activities include marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.
For foreign national candidates:
If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO) Federal risk determination to maintain employment. Once you meet the three-year residency requirement thereafter, you will be required to obtain a PIV credential to maintain employment. The tier of federal background investigation required to obtain the PIV credential will be determined by job duties at the time you become eligible for the PIV credential.
Mandatory RequirementsPlease be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.
Rockstar RewardsEmployees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan* and may enroll in our 401 (k) savings plan with company match*. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
* Research Associates excluded.
**All benefits are dependent upon eligibility.
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Notice to ApplicantsPNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.
As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.
Minimum SalaryUSD $34.57/Hr.
Maximum SalaryUSD $50.10/Hr.
