Executive Coordinator for the Livermore Institute for Fusion Technology

Lawrence Livermore National Laboratory • Full-time • Livermore, CA, US • $91.32k - $111.84k / year • 2w ago

Company Description

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory’s mission.

Pay Range

$91,320 - $111,840 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

The Livermore Institute for Fusion Technology (LIFT) is seeking an Executive Coordinator to provide advanced administrative, project coordination and executive-level specialized support. In this role, you will support the LIFT Director and Leadership Team by coordinating complex projects, facilitating communication, and contributing to the achievement of strategic objectives. You will use sound judgment and initiative to manage sensitive information, prioritize competing demands, and ensure the effective execution of LIFT’s multifaceted portfolio. This position is in the National Ignition Facility and Photon Science (NIF&PS) Principal Associate Directorate and reports to the LIFT Director.

In this role, you will

Coordinate and track multiple complex work streams across LIFT and related thrust areas, ensuring alignment with organizational goals and deliverables.
Exercise independent judgment and decision-making to manage priorities, resolve administrative and operational issues and recommend improvements to processes and systems.
Utilize comprehensive knowledge to synthesize information from various sources to support strategic planning and recommend actions. Assist in the execution implementation of long-term objectives.
Serve as a trusted point-of-contact and confidante to the LIFT Director, handling sensitive and confidential matters with discretion.
Facilitate cross-team communication, including with Laboratory senior management and external partners, to maintain project momentum and support positive outcomes.
Assist in business development activities, including gathering and analyzing data, preparing recommendations, and supporting initiatives involving LIFT and associated programs.
Establish and maintain databases, spreadsheets, and tracking systems to monitor project status, action items, and results, providing regular updates to management.
Provide executive-level administrative support, including managing calendars, preparing meeting materials and supporting high-level meetings and events.
Lead and coordinate the hiring and onboarding of project staff, ensuring compliance with organizational policies and timelines.
Collaborate with the Leadership Team and stakeholders to support program vision and provide input strategic initiatives.
Perform other related duties as assigned.

Qualifications

Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. Citizenship.
Bachelor’s degree in Business, Business Administration, or related field and/or equivalent combination of education and previous relevant experience.
Experience coordinating multiple and/or multi-faceted work streams including researching, interpreting, formulating recommendations, and applying related policies and procedures while proactively meeting initiative needs and requirements; includes tracking, compiling, monitoring, and analyzing data.
Broad and in-depth knowledge of Laboratory business, operations, and program/discipline organizations; demonstrated knowledge of external organizations at the local, State and National levels.
Advanced organizational and attention to detail skills, flexibility, and ability to prioritize multiple and complex tasks, often with conflicting priorities and deadlines.
Ability to assume responsibility on behalf of others and/or self and make decisions independently under minimal supervision.
Experience interacting with all levels of personnel, both internally and externally to an organization, while exercising a high degree of discretion, mature judgment, and tact in handling issues of a classified and/or sensitive nature.
Advanced communication skills are necessary to effectively explain, present, and resolve various and multi-faceted issues using creative problem-solving skills.
Excellent time and project management and advanced organizational and analytical skills with demonstrated ability to ensure accuracy (particularly when under pressure), prioritize, anticipate, identify, and resolve multiple and complex tasks and problems, and work effectively in a fast-paced and rapidly changing environment with short deadlines and frequent interruptions, using a high degree of mature judgment, discretion, and tact.
Experience working with complex software applications and ability to learn new applications, with advanced skills in Microsoft Office Suite applications: email, calendaring, and using Excel to develop and maintain spreadsheets.

Qualifications We Desire

Knowledge of LLNL administrative policies, procedures, techniques, and methods.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

Included in 2025 Best Places to Work by Glassdoor!
Flexible Benefits Package
401(k)
Relocation Assistance
Education Reimbursement Program
Flexible schedules (*depending on project needs)
Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How To Identify Fake Job Advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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