Accounting Assistant/Expeditor Accounts Payable/Travel

Lawrence Livermore National Laboratory • Full-time • Livermore, CA, US • $33 - $49 / hour • 3d ago

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are dedicated to fostering a culture that values individuals, talents, partnerships, ideas, experiences, and different perspectives, recognizing their importance to the continued success of the Laboratory’s mission.

Hybrid position (not 100% Telecommute), must come into the office 1-2 days per week and more if required.

Pay Range

$33.10 - $49.70 Hourly (451.4)

This is the lowest to highest salary range in good faith we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.

Job Description

We have an opening for an Accounting Assistant to work in a dynamic and fast-paced environment. Under minimal supervision you will perform advanced and complex accounting and travel accounting tasks, solve problems of a broad scope and complexity, and develop and implement new techniques and procedures. This position is in the Disbursement Accounting & Services/Accounts Payable & Travel Division of the Office of the Chief Financial Officer (OCFO) Organization.

You will

Perform advanced accounts payable vendor invoice processing through the Oracle Payable system. Interpret and apply exceptional and complex procedures within the Accounts Payable system and provide guidance regarding travel and payables, accounting policies and procedures and problem resolution assistance to LLNL organizations.
Independently research and reconcile payment issues with contract balances and review and process credit memos, de-obligating liens, cancel checks and invoices and work reports to ensure timely payment and processing of wire requests.
Scan and index documents using AnyDoc for all vendor invoices and records retention and research rejected Automated Clearing House (ACH) bank payments and resolutions.
Independently respond to Accounts Payable and Travel Accounting Customer Service calls and assist Resource Analysts and other LLNL customers in resolving vendor and travel payment inquiries.
Approve and reconcile reimbursements in the ePay Travel Reimbursement system, within LLNL Travel Policy and approve third party payment requests for training and conferences.
Reconcile Travel and Accounts Payable balance sheet accounts for management approval, including preparation of journal vouchers and project cost transfers.
Perform other duties as assigned.

Qualifications

Ability to secure and maintain a U.S. DOE Q-level security clearance which requires U.S. citizenship.
Associate degree in a financial or business-related field or the equivalent combination of education and experience.
Advanced knowledge of accounting theory, policies, procedures, and regulations, as well as knowledge of Generally Accepted Accounting Principles (GAAP).
Experience using Oracle or other financial applications and intermediate knowledge and experience with computer-based spreadsheets, report generated applications and communication tools (e.g., Microsoft Suite, Outlook, ServiceNow).
Advanced organizational skills to handle multiple tasks simultaneously with frequent interruptions, while providing a high level of customer service and demonstrated advanced problem solving and decision-making skills necessary to independently solve problems of broad scope and complexity.
Experience reconciling balance sheet accounts, preparing complex journal entries and financial reports.
Experience interpreting and applying financial policy and procedures, including State and Federal policies, procedures and regulations and experience in applying and ensuring internal controls are followed.
Ability to work independently with minimal supervision and to perform as a team member while maintaining a heavy workload.
Demonstrated ability to meet critical deadlines and work effectively under time constraints.
Excellent communication and interpersonal skills necessary to work with all levels of personnel, both internal and external to the Laboratory including experience providing a high level of customer service while maintaining effective working relationships with clients, co-workers, external vendors, and Laboratory service units.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

Included in 2025 Best Places to Work by Glassdoor!
Flexible Benefits Package
401(k)
Education Reimbursement Program
Flexible schedules (*depending on project needs)
Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance. If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How To Identify Fake Job Advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.

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