Idaho National Laboratory is hiring an Administration Assistant to work on our Measurements Sciences team. Our team works a 9x80 schedule located out of our REC facility with every other Friday off. The Administrative Assistant performs a variety of advanced secretarial and clerical duties designed to expedite the maintenance, processing, and recording of administrative business. This includes processing information, operating equipment to produce data and documents or facilitate communication, and coordinating office activities, practices, and procedures. This role involves working in a laboratory setting, which requires appropriate dress attire, closed-toed shoes, and safety goggles. Responsibilities Include: - Compose, type, edit, and proofread a variety of documents, reports, and correspondence. Design and create charts and graphs for oral presentations. Initiate and respond to correspondence of both routine and non-routine nature. Address problems/inquiries and complete periodic and special reports. - Order supplies by generating requisitions through company-provided systems. Serve as the Point of Contact (POC) and escort for vendors performing maintenance on office equipment. - Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities. - Efficiently manage and coordinate multiple calendars/schedules with accuracy and prioritize time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings. - Support office operations by coordinating requests for information or providing general direction to others across INL. - Coordinate travel accommodations for the organization and prepare travel expense records. - Handle project classified and unclassified sensitive data and materials according to protocol while maintaining vigilance against security infractions and violations. - Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications. - Maintain office records and files, ensuring confidentiality and security of sensitive and controlled documents. - Coordinate logistical space needs and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Manage property and space. - Monitor the status of critical items, assignments, and deadlines to ensure timely completion. - May escort un-cleared visitors as requested. - Coordinating events such as tours, on-site visits, and video conferences. This encompasses submitting visitor requests and escorting un-cleared visitors as needed. - The posting ends: 8/6/25
