Idaho National Laboratory is hiring a Senior Program Management Assistant (Project Specialist) to work in our Nuclear Nonproliferation department. Our team works a 10x80 schedule and is based at our DTRA Ft. Belvoir, VA location. This location is approximately 20 miles from our Arlington VA office. In this role, you will ensure that technical, schedule, and budget baselines are controlled throughout each phase of a project. Provide support for projects by addressing ongoing equipment and staff logistical needs. Manage the delivery of support services, products and services to customers in accordance with individual program, project, and laboratory requirements. Coordinate task activities and ensure all phases of the task(s) are documented appropriately. Responsible for effective and efficient management and administration of project tasks. Identify, promote, and develop plans for new project opportunities, and recommend best business practices. Originate documents such as execution plans, project plans, and operations guidelines. Track team activities and access lists. Coordinate internal/external activities in support of project and customer requirements. You will report to the manager over Nuclear Nonproliferation. This is a Project Hire position, anticipated for 1 year Responsibilities Include: - Ensure technical, schedule, and budget baselines are controlled throughout each phase of a project. Provide support for projects by addressing ongoing equipment and staff logistical needs. Manage the delivery of support services, products and services to customers in accordance with individual program, project, and laboratory requirements. - Coordinate task activities and ensure all phases of the task(s) are documented appropriately. Responsible for effective and efficient management and administration of project tasks. - Coordinate asset management, program logistics, procurement activities, supporting customers with system needs and questions, process documentation, requirements gathering and administrative support. - Develop and standardize processes to address project needs including ordering, purchasing, receiving, tracking, deploying and organizing equipment and software for appropriate projects. - Identify, promote, and develop plans for new project opportunities, and recommend best business practices. Originate documents such as execution plans, project plans, and operations guidelines. - Interface with customers to identify common needs (including account support and administration) and develop standardized approaches to ensure a high quality of delivery. - Develop processes and standard operating procedures (SOPs) to support team members with onboarding/offboarding process including the issuance and tracking of equipment and gathering requirements from customers and produce needed process documentation. - Track team activities and access lists. - Coordinate internal/external activities in support of project and customer requirements. - Participate in process improvements and use innovative approaches to develop solutions to problems within established policy. - Assist in the performance of self-assessments, surveillance appraisals, and audits. Correct identified noncompliance findings and observations. Prepare and submit reports and papers as requested and required. - May collaborate and provide input for the organization on matters pertaining to its policies, plans, and objectives related to functional areas of responsibility when assigned by manager. - Mentor other staff and/or subcontractors and train as backup for key functions.
