Are you a highly skilled and proactive professional seeking an engaging opportunity in public service? The
Pearland Police Department is seeking a motivated
Executive Assistant to provide top-tier administrative support.
The
Executive Assistant - Police earns a competitive
hourly salary of $21.19 - $22.94, based on experience. Additionally, the
city pays all premiums for our employees'
dental, long-term disability protection, and life insurance plus the
majority portion of the medical premium for employees and their dependents. We also offer a
retirement plan through the Texas Municipal Retirement System (TMRS) with a
2:1 employer match,
life insurance, disability, access to the city's
recreation fitness center,
employee assistance program, educational assistance,
11 paid holidays and 2 designated paid holidays, paid vacation, sick leave, and an active
wellness program focusing on physical, mental, and financial health.
About The City Of Pearland
The City of Pearland has received a
Top Workplaces of 2023 USA award from
Energage, a leading research firm that specializes in employee engagement and workplace culture each year across the United States. The City of Pearland has also been recognized as a
Top Workplace in the Houston Metro Area 2023 by
The Houston Chronicle.
Pearland is one of the fastest growing cities in Texas due to
affordable housing, outstanding schools, safe neighborhoods, and
superb quality of life. Ranked as one of the
top ten safest cities in Texas, Pearland residents know their
families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to
experience all the city has to offer including
professional sports, world-class cultural amenities, and
recreation.
Employees of the City of Pearland use multi-directional communication and cross-functional teams to
promote a greater understanding of the organization by employees at all levels. We have created a
culture of continuous learning that encourages and supports
employee development and growth. Our work environment is one where
innovation is not only supported but encouraged.
A DAY IN THE LIFE OF AN EXECUTIVE ASSISTANT PEARLAND PD
Job Summary: The purpose of this class within the organization is to provide high-level administrative support to the City of Pearland's Police Department.
This class works under general supervision, independently developing work methods and sequences.
Essential Functions
- Performs administrative functions such as receiving visitors, arranging conference calls, and scheduling meetings.
- Prepares correspondence on behalf of the Chief and Asst. Chiefs, such as letters of commendation, agendas and other written documents.
- Manages and maintains executives' schedules; makes travel arrangements for executives.
- Prepares, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
- Coordinates and directs office services, such as records, departmental finances, and housekeeping, to aid executives.
- Answers phone calls and directs calls to appropriate parties or takes messages.
- Processes invoices for payment; scans invoices and packing slips; assists the training division with per diems and reimbursements.
- Prepares payroll by entering time, tracking time off requests; updates the timeclock concerning staff hours and missed punches; pulls reports from the timeclock and has the director sign off on payroll.
- Maintain confidential information by scanning, filing and archiving into software.
- Plan and prepare presentation for ceremonies and coordinate large scale trainings.
- Assist in compiling information for Public Information Requests.
- Maintain positive working relationship with organizations that support the Police Department.
- Provides trusted and confidential input to executives on a wide range of issues.
Education, Experience & Licenses
- Requires an Associate's Degree or specialized courses/training equivalent to satisfactory completion of two years of college in business or closely related field.
- Requires four years mid- to senior-level administrative support or closely related experience.
- Valid Texas Driver's License
- Notary Public
Required
Preferred
Job Industries
