Position Description
The Electron-Ion Collider (EIC) Project Portfolio Manager is responsible for oversight, support and management of the EIC project portfolio. This position is responsible for gathering information, monitoring, reporting and ensuring that all projects within the EIC portfolio are delivered on time, within scope, and within budget. The EIC Project Portfolio Manager reports to the Deputy Director for Operations and works closely with senior leadership, the Project Management Center (PMC), project directors and managers, and cross-functional teams. The successful candidate will have a track record of bringing people from a broad range of backgrounds and skill levels together into an effective, collaborative team.
Key Responsibilities:
Portfolio Management:
- Oversight support and management of EIC project portfolio, ensuring alignment with objectives and strategic initiatives.
- Support the prioritization of elements of the portfolio based on business impact, resource availability, and organizational goals.
- Support the evaluation of the performance of project elements within the portfolio, providing recommendations for improvements, adjustments, or course corrections.
- Ensure that projects within the portfolio are effectively resourced and properly scoped to achieve desired outcomes.
Project Prioritization and Selection:
- Collaborate with senior leadership and stakeholders to establish project selection criteria and ensure alignment with strategic priorities.
- Assess and recommend the inclusion or removal of projects from the portfolio based on business value, risk, and resource availability.
- Balance short-term and long-term project goals, making trade-offs as needed to optimize overall portfolio performance.
- Work with proposals group to ensure timely and accurate proposals based on the project need.
Resource and Budget Management:
- Advise on the allocation of resources across the project portfolio, ensuring that the critical projects are properly staffed and supported.
- Oversee budgets for management of the portfolio and ensure that resources are utilized efficiently.
- Identify potential resource constraints and risks and propose solutions.
Risk Management:
- Proactively identify risks within the project portfolio and develop mitigation strategies to minimize project disruptions.
- Monitor and track risks across the portfolio, ensuring that projects are taking appropriate actions to address potential issues.
- Escalate critical risks to senior leadership when necessary and provide recommendations for risk mitigation.
Stakeholder Communication and Reporting:
- Develop and maintain regular communication with stakeholders, including senior leadership, to provide portfolio status updates, performance metric information, and strategic recommendations for management of the portfolio.
- Prepare and deliver high-level portfolio reports, tracking key performance indicators (KPIs) and an assessment of the health of the portfolio.
- Facilitate portfolio review meetings and workshops with key stakeholders to ensure alignment and address issues.
- Coordinate portfolio governance board meetings and escalate key issues to senior leadership when necessary and provide recommendations to address issues in a timely manner.
Process Improvement:
- Continuously evaluate portfolio management processes and identify opportunities for improvement in methodology, tools, and practices.
- Implement best practices for portfolio governance, risk management, and reporting.
Leadership and Collaboration:
- Lead and mentor a team of portfolio coordinators ensuring alignment with organizational priorities and effective collaboration.
- Provide guidance and support to project managers, helping them navigate complex challenges and make data-driven decisions.
- Collaborate with functional managers and department leadership to ensure cross-functional alignment on portfolio goals.
Required Qualifications:
Education: Bachelor’s degree in business, Project Management, Engineering, or a related field. PMP (Project Management Professional) or PMP (Program Management Professional) certification and master’s degree are strongly desired.
Experience:
- Minimum twelve (12) years’ related work experience showing progressively more complex responsibilities in a substantive and relevant professional Project Management position, including at least 8 years’ executive level management/leadership experience.
- Experience to include five (5) years managing portfolio of projects or a major project with Total Project Cost greater than $750M within the Department of Energy (DOE) Office of Science.
- Advanced understanding of Project Management/Controls principles (i.e., cost estimating, budgeting, cost/schedule baseline development, performance measurement tracking, etc.).
- Demonstrated capability for unique problem solving and the ability to react rapidly to changing conditions with proven track record of successfully managing projects and delivering results in fast-paced environments.
- Experience in resource management, budget oversight, and cross-functional team leadership.
Skills:
- Strong understanding of DOE O413.3B requirements and high level of expertise on project implementation.
- Strong understanding of project initiation cycle, including project funding mechanisms within DOE/SC.
- Expertise in portfolio management, project management methodologies, and tools (e.g., Primavera P6, Deltek Cobra, or other project management software).
- Strong analytical and problem-solving abilities, with the capacity to prioritize and manage competing demands.
- Excellent communication and interpersonal skills, with the ability to communicate complex ideas to senior leaders and stakeholders.
- Ability to lead teams, foster collaboration, and drive results through others.
- Strong negotiation and conflict resolution skills.
- Strategic thinker with the ability to see the big picture while managing detailed project components.
- Proactive and solution-oriented approach to managing risks and challenges.
- Ability to drive alignment and consensus among diverse stakeholders.
- Detail-oriented, organized, and results-driven.
Other Information:
- Ability to travel.
- On-site position
